WhatsApp group event creation is a simple process and here is a guide.
In modern society, organizing occasions is one of the tasks that is fairly simple to accomplish. Irrespective of the occasion- regardless of whether it is a birthday party, a business meeting, or a simple get-together, WhatsApp ranks among the easiest-to-use means.
Having the features of creating groups apart from sharing details and user management, WhatsApp would be perfect for event planning. If you are concerned with how to create an event on your WhatsApp group so that all the participants will be aware and in agreement then this is the right post for you.
Why WhatsApp for Event Planning?
Before proceeding to the steps of the creation of the event on WhatsApp, let it be explained why it is suitable for event planning.
- Instant Communication
Hence real-time updates provided by WhatsApp enhance easy communication of changes or sharing of information.
- Widespread Use
Currently, more than two billion people from around the globe own a WhatsApp account, and anyone on your guest list most probably uses it.
- Easy File Sharing
Users can share pictures, videos, places, and documents, so event information can be easily disseminated.
- Group Chats
Track all your attendees in one place, so that they are all caught up and engaged.
This was how creating an event on the WhatsApp group was carried
Step-by-Step Instructions
Let me explain in great detail how one should organise an event on the WhatsApp group.
Step 1: Create a WhatsApp Group
If you have not yet set up a group for your event, please follow these instructions.
- First, you need to open the WhatsApp application on your Android smartphone.
- Now, select the “Chats” tab on the bottom of your screen and press on it.
- Then, touch the green circle in the right bottom of the screen which leads to the new conversation, and choose the “New Group”.
- Next, select the contacts you wish to have in the event. You can have up to 1024 participants in the case of a single course.
- Type in a name for the group that is the identity of the occasion say “John’s Birthday celebration” or “Team meeting. ”
- In addition to that, there is the privilege to set a group icon to give the occasion an identity. Even easier, go to the ‘Selfie’ section, and just tap the camera button to upload a photo.
Step 2:
Share Event Details Too many people, sharing details about an event means bringing out information about an event in a highly detailed manner.
After creating your group, the following is the process of event creation on a WhatsApp group:
- Write a message on the wall of the group and give the official name of the event.
- It must be articulated clearly as to when this is going to occur. Example: In the simple text you have “Event: John’s Birthday Bash, Date: 25th August, Time: 7 PM. ”
- If the event has a physical location, write down the address and share the information, or use a location’s service to share the data on WhatsApp.
- Explain to the participants the timetable, and what kind of event it is so the participants can be prepared for what is to come.
- After presenting the questions, make the attendees respond to the questions in the group chat to confirm their agreement.
Step 3: Organize Attendees
Another important aspect that has to be always in mind when organizing an event is the tracking of people who will attend it. Read on for the ways to maximize your responses in each case.
- The unique feature of the platform is that it is possible to create polls in conversations with contact lists. The members can be requested to answer a poll of their availability or choice (for example, food, and activities).
- There should be a list of confirmed people in the chat. The list can be updated at regular intervals and posted so that everyone gets a point of reference every now and then.
- If you are coordinating one or more events or groups of people, in WhatsApp, there is an option to mark it as they appear in a list for instance; “Confirmed”, “Maybe”, or “Not going”.
Step 4: Reminder and Update
In the run-up to the event, communication goes next level through the sending of reminders informing all that the event date is nearing. Share a daily or weekly countdown so people get excited about the posts. In case of any changes that affect the routine, the place, or any other aspects, inform the group immediately and kindly remind each of those who did not reply, to do so.
Step 5: Post-Event Follow-Up
At the end of the event, be sure to say your thank you message to the group for the support you received from every attendee. Take a few snapshots or record small videos from the event and encourage people to share their opinions or give tips for the following events.
Tips and Best Practices
While knowing how to create an event on WhatsApp group is essential, following some best practices can enhance your event planning experience. While knowing how to create an event on WhatsApp group is essential, following some best practices can enhance your event planning experience.
- In particular, do not give group members long messages to read through in one go. Make your message as simple as possible and avoid any unnecessary message passing.
- This way important original information (dia, location of event) will not be lost.
- If members of your group become too talkative, recommend that they turn off their notifications.
- Utilize the features of the group and turn off everyone’s chime to allow only admins to post this will help make things organized.
Conclusion
With the knowledge of how to create an event on a WhatsApp group, it is easy to plan for events and make them successful. WhatsApp can be used right from forming a group to controlling the attendees and sharing updates among others to ensure that the event runs afloat.
According to the steps above, you should be able to organize the next event and make it fun for everybody. Therefore, whip out your WhatsApp right now and begin planning your next event – everything will run like clockwork.
